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Personal Trainer Scheduling Software for Independent Trainers
Keep your schedule full and your clients consistent. Calfrenzy is the all-in-one personal trainer scheduling software that helps fitness professionals and small studios manage bookings, payments, and reminders — without the back-and-forth.
No Credit Card Required
Why Fitness & Personal Trainers Choose Calfrenzy
Calfrenzy is built for independent trainers who need fast, simple scheduling that fits their routine.
Here’s how it helps you:
- Clients can book 24/7 from any device.
- Automatic time-zone detection for remote or traveling clients.
- Smart calendar sync with Google, Outlook, and iCloud to prevent double-booking.
- Built-in deposits and payments to secure sessions.
- Cancellation policy display — you decide how late clients can cancel, and your policy is automatically shown during booking.
- Instant updates whenever someone reschedules or books.
Key Features Built for Fitness
Professionals
Let clients book 5, 10, or 12 training sessions upfront — perfect for fitness programs, bootcamps, or coaching packages.
Offer different booking pages for personal training, group classes, or online coaching — all branded with your logo and studio colors.
Collect deposits or full payments through Stripe (PayPal & Square coming soon). Avoid last-minute cancellations and ensure every session is confirmed.
Set your working hours, block rest days, add buffer times for travel, and manage personal time off — all from one dashboard.
Send automated email reminders so clients never miss a session.Include custom prep notes (e.g., “Bring water bottle,” “Leg day!”).
Collect fitness goals, health info, or injury notes before sessions. Calfrenzy automatically includes responses in confirmations and reminders.
Smart Scheduling Control for Personal Trainers
Take control of your time with built-in automation.
24/7 online booking access for clients
Instant confirmations & real-time updates
Smart time-zone adjustments for global coaching
Multiple calendar sync (Google, Outlook, iCloud)
Buffer times between sessions to prevent burnout
Custom reschedule & cancellation policies
QR code booking — great for business cards, flyers, or gym posters
Simplify Your Bookings
How Personal Trainers Use Calfrenzy
Independent Trainers
Clients book recurring sessions and pay upfront — no chasing payments.
Online & Hybrid Coaching
Zoom and Google Meet integrations make virtual training simple.
Small Fitness Studios
Owners manage multiple trainers, availability, and services in one app.
Bootcamp & Group Training Programs
Let clients reserve multiple classes in one checkout — fewer dropouts, more commitment.
Benefits for Your Fitness Business
Increase Retention
Secure clients with multi-session booking and upfront payments.
Save Time
Automate scheduling, payments, and reminders.
Reduce No-Shows
Reminders and clear cancellation policies keep sessions consistent.
Look Professional
Custom booking pages match your brand and services.
Stay Organized
Sync all your calendars and track every session in one place.
Frequently Asked Questions
Can clients book multiple sessions at once?
Yes — Calfrenzy lets clients reserve several training sessions in one checkout.
Can I collect deposits or full payments?
Yes. You can require payment upfront to confirm bookings.
Can clients reschedule or cancel?
Yes — within your custom rules. Calfrenzy will display your cancellation policy automatically.
Does it integrate with calendars?
Yes — Calfrenzy syncs with Google, Outlook, and iCloud in real time.
Does it work for online fitness classes?
Absolutely — Calfrenzy integrates with Zoom and Google Meet for virtual sessions.
How does it prevent no-shows?
Automated reminders and prepayments ensure clients show up and stay consistent.
Start With the Personal Trainer
Scheduling Software Made for You
Stop chasing clients and managing spreadsheets.
With Calfrenzy, clients book, pay, and get reminders automatically — so you can
focus on training, not admin.
No Credit Card Required